As amended through March 20, 2017
Article I: NAME & LOGO
Section 1. The name of the Society shall be THE DISTRICT OF COLUMBIA SOCIETY OF THE SONS OF THE AMERICAN REVOLUTION (hereinafter, the Society).
Section 2. The logo of the Society shall be the seal of the corporation, i.e., a shield divided in half with the Washington family coat of arms decorating the left half, and the standing goddess Columbia on the right, holding a spear surmounted by a helmet. Laurel boughs surround the top of the shield, and a banner containing the words “Organized April 23, 1890” surrounds the bottom. A band with the words “Society of the Sons of the American Revolution” and “District of Columbia” encircles all of the above.
Article II: OBJECTS
The objects of this Society are declared to be patriotic, historical and educational and shall include those intended or designed to perpetuate the memory of those patriots who, by their services or sacrifices during the war of the American Revolution, achieved the independence of the American people; to unite and promote fellowship among their descendants; to inspire them and the community at large with a more profound reverence for the principles of the government founded by our forefathers; to encourage historical research in relation to the American Revolution; to preserve the records of the individual services of the patriots of the war as well as documents, relics and landmarks; to mark the scenes of the Revolution by appropriate memorials; to celebrate the anniversaries of the prominent events of the war and of the Revolutionary period; to foster true patriotism, to maintain and extend the institutions of American freedom; and to carry out the purposes expressed in the preamble of the Constitution of our country and the injunctions of Washington in his farewell address to the American people.
Article III. MEMBERSHIP
Section 1. Provisions for membership shall be as set forth in the by-laws of the National Society Sons of the American Revolution (NSSAR). All applications for membership shall adhere to the standards required by the National Society, and are to be submitted with supporting documents for each generation noted on the application.
Section 2. Applications for membership, with supporting documentation in duplicate, are to be forwarded to the DC Society Registrar with the application fee and dues for the current year.
Section 3. Any Senator or Representative or officer in the civil, military or naval service of the United States, officially residing in the Washington Metropolitan Area, or any officer in the Foreign Service of the Government of the United States, who is a compatriot in good standing of a State Society of the NSSAR, may be elected to honorary membership in the District of Columbia Society with waiver of dues.
Section 4. Whenever a compatriot in good standing changes his residence to the jurisdiction of another State Society, he shall be entitled, if he so elects, to a certificate of honorable demission, in order that he may be transferred to said Society; provided, that no such certificate shall be given unless and until all dues and fees are paid. Membership in this Society shall not cease until membership in the other State Society shall have been established.
Section 5. From NSSAR By-Law 19, Section 8, “Any member who has paid National Society dues for fifty years shall be designated an Emeritus Member of the Society. An EmeritusMember, or his State Society on his behalf, may address to the NSSAR Executive Director a request for Emeritus I status and when as an Emeritus Member the Compatriot so designated shall be exempt from further payment of National Society dues.”
ARTICLE IV. OFFICERS, MEMBERS OF THE BOARD OF MANAGEMENT, DELEGATES AND ALTERNATES
Section 1. The officers of the Society shall be President; Senior, Second and Third Vice-Presidents; Secretary; Assistant Secretary; Treasurer; Assistant Treasurer; Registrar; Assistant Registrar; Information Technology Officer; Historian; Librarian; Chancellor; Editor; Chaplain; Assistant Chaplain; and a Board of Trustees consisting of three compatriots, designated as Trustees, who shall be elected at the March meeting of the Society and who shall hold office for one year, except as otherwise provided, or until their successors shall have been elected and have duly qualified, and who with nine other compatriots shall constitute the Board of Management; provided, that the President and Vice-Presidents shall not be elected for more than two (2) terms in succession; provided further, that the term of each Trustee shall be for three years, one to be elected each year; and provided further, that the term of each of the nine other members of the Board of Management hereinabove referred to shall be three years from the date of his election, and that the nine shall continue, as heretofore, to be arranged in classes of three so that the terms of the three who have completed their three years of service shall expire at each annual meeting, at which their successors shall be installed.
Section 2. Delegates to the Congress of the National Society shall be elected at the March meeting, in accordance with the requirements of the Constitution of the National Society. The President, Senior Vice-President or the Delegate-at-Large, in the order named, shall be head of the delegation.
Section 3. Nominations for National Society Trustee, Alternate National Society Trustee, and National Vice President General for the Mid-Atlantic District (when designated by the Society) shall be nominated or selected for nomination at the same time and in the same manner as officers of this Society are nominated and selected, and in accordance with the requirements of the National Society Sons of the American Revolution.
Section 4. An Executive Committee of seven compatriots, of which the President of the Society shall be the Chairman, may be elected by the Board of Management from its number, which committee shall, in the interim between the meetings of the Board, transact such business as shall be delegated to it by said Board. At any meeting of this committee, four members thereof shall constitute a quorum. Meetings of the Executive Committee may be held by telephone, email or other electronic means.
ARTICLE V. FEES AND DUES
Section 1. The admission fee for membership shall be established by the Board of Management, and payable to the Society at the time of original application for membership, plus any fee that shall be fixed by the National Society except as provided below:
- A male applicant from the organizations: The Children of the American Revolution, The Children of the Revolution, or The Washington Guard, who shall apply for membership in the Society not later than one year after his twenty-first birthday, may, if eligible and elected to membership in the District of Columbia Society, present a transfer card to the Registrar in lieu of an admission fee;
- A son, grandson or nephew of a member of the Society, or of a member of the Daughters of the American Revolution, or a son of a member of the Sons of the Revolution (his parent being, or if deceased, having been, a member in good standing in his or her organization at the time of such son’s, grandson’s or nephew’s application) if elected to membership in the District of Columbia Society before attaining the age of twenty-five years, may be admitted without payment of an admission fee to the D. C. Society;
Any and all such applicants shall pay to the National Society any fee fixed for a certificate of membership.
The annual dues for both Resident and Non-resident Compatriots shall be as set by the Board of Management, plus any dues fixed by the National Society. Resident Compatriots are those members residing in the District of Columbia or within a radius of twenty-five miles thereof. Non-resident Compatriots are those compatriots residing beyond such limits.
A lump sum payment set by Board of Management shall make a compatriot a Life Member of the District of Columbia Society and exempt him from payment of DCSSAR dues thereafter. (NSSAR Life Membership is separately available from Headquarters and exempts a Compatriot from further payment of national dues).
Section 2. The annual dues shall be payable to the NSSAR on the 31st day of December. Members will pay their dues to the DCSSAR at a date established by the Board of Management.
Section 3. If, on December 15th of any year, and after two notices (October and November), it shall appear from the books of the Treasurer that any compatriot is indebted to the Society in any amount, his name shall be stricken from the roll of compatriots in good standing until such indebtedness is resolved by payment of the amount in arrears, and compliance with the requirements of Section 4 of this Article.
Section 4. Any former compatriot of this Society may apply for reinstatement, through the Registrar, to the Board of Management. Such application must be accompanied by a remittance to cover the reinstatement fee prescribed by the Constitution of the National Society, plus dues for the current Society year, computed from the date of the application on the basis of resident or non-resident membership. If a reinstatement application is rejected, the fees accompanying it will be returned.
Section 5. The receipts each year from fees, dues and other sources constituting the income of the Society shall be devoted to the following objects, without priority:
- Payment of such annual dues as are, or may be, prescribed by the Constitution of the National Society;
- Payment of current expenses;
- Payment of special expenses;
Disbursement of funds shall be made in accordance with the annual budget adopted by the Board of Management. Any other disbursements shall require approval by majority vote of the Board of Management. The President by approval of the Executive Committee shall authorize emergency expenditures as deemed necessary and shall report these expenditures to the Board of Management in a timely manner. Emergency expenditures shall be defined as equipment replacement, expenditures necessary for day-to-day operating functions, or other unanticipated expenses.
Section 6. If at any time it shall appear from the books of the Treasurer, excluding the funds in the hands of the Trustees, that if all liabilities of a Society year are met a deficit will ensue, no appropriation of moneys shall be made for any object but the necessary current expenses of the Society unless and until the matter shall have been referred to the Board of Management.
Section 7. The Society shall have no power to borrow money, directly or indirectly, on the credit of the Society.
Section 8. There is hereby established the Benjamin Franklin Fund to encourage special emphasis by the Society on tangible means to support the Objects set out in Article II of the Constitution hereof. The object of the Fund is to help support the patriotic, historical and educational objectives of this Society. The assets of the Fund shall be obtained from voluntary contributions of money or other property by members of the Society and from other sources as deemed appropriate. Neither the Fund nor its revenues shall be used to pay, support, or lend to the Society any funds for operating or other current expenses of the Society, even in the event of a deficit as defined in Article V, Section 8 of the Constitution. The Fund shall only be used for the stated object. The Fund’s assets, income, and expenditures shall be maintained and accounted for separately from other funds of the Society, notwithstanding any provision of By-Laws Sections IV and XI to the contrary. The foregoing provisions shall not be construed to prevent the Fund from reimbursing the Society for expenses incurred in support of authorized activities of the Fund.
ARTICLE VI. BOARD OF MANAGEMENT
Section 1. The Board of Management shall consist of the President, Vice Presidents, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Registrar, Assistant Registrar, Information Technology Officer, Historian, Librarian, Chancellor; Editor, Chaplain, Assistant Chaplain, Trustees, nine other members, and all living past DCSSAR Presidents in good standing as ex officio members of the Board with vote. Service of past Presidents on the Board of Management will not disqualify them from holding other offices to which they may be elected but each past President may cast only one vote on any matter before the Board.
Section 2. The Board of Management shall superintend all the interests of the Society, recommend plans for promoting the objects of the Society, digest and prepare business, be responsible for all Society meetings, and execute all such duties and business as may be delegated to it by the Society.
The Board of Management shall be the judge of the qualifications of applicants for admission to or reinstatement in the Society, and may elect or approve the same, subject to the final approval of the Registrar General of the National Society.
The Board of Management shall have the power to expel or suspend for a fixed period any compatriot whose conduct becomes prejudicial to the welfare and interest of the Society, or who by conduct unbecoming a gentleman renders himself unworthy of remaining a member. Any such suspension or expulsion shall not be voted by the Board unless three-fourths of those present at the Board meeting concur in such action, and unless the Board gives such compatriot notice of an opportunity for a hearing either before the Board itself or any committee designated by the Board for such purpose. Whenever the committee has given such hearing, recommendation shall be made to the Board, together with a summary of the evidence, within 30 days, and no action of the Board shall be taken prior to the receipt of such recommendation and summary.
The Board of Management may recommend to the Society the establishment of a local chapter or chapters, with such powers as it may deem proper within its jurisdiction not inconsistent with the Constitution of the National Society.
The Board of Management shall make, through the President, a general report of its actions at the Annual Meeting of the Society.
Section 3. At all meetings of the Board of Management, nine members thereof shall constitute a quorum.
ARTICLE VII. MEETINGS
Section 1. A regular meeting of the Society shall be held each year on the day of the Federal holiday observing Washington’s Birthday, or on such other day set by the Board of Management. At this meeting, candidates shall be nominated for all offices of the Society, for vacancies on the Board of Management, Trustee, and Vice President General when designated by the Society. Nominations shall be made by the Nominating Committee as provided for in the Bylaws, but such nominations shall not preclude other nominations from the floor. Any other business may be transacted at this meeting.
Section 2. A meeting for the election of officers, including Trustee, members of the Board of Management, delegates and alternates to the Congress of the National Society, and for the transaction of any other business, shall be held on a date and time during the third week in March of each year as called by the Board of Management unless the Board of Management authorizes another date or time in the month.
Section 3. The Annual Meeting of the Society shall be held on April 19th of each year to commemorate the Battle of Lexington as well as the birth of our Society. Should it not be possible or practical to hold the meeting on April 19th for sound reasons, the Board of Management may authorize another date as close to April 19th as possible. At the close of this meeting, the newly elected officers shall be inducted into office.
Section 4. The President or the Board of Management may call special meetings of the Society for conducting business, celebrating patriotic events relating to the Revolution, or for other patriotic work. The President shall call a special meeting whenever requested in writing to do so by twenty-five or more compatriots.
Section 5. General business may be transacted at any special meeting.
Section 6. Fifteen compatriots shall constitute a quorum at all meetings of the Society. Ayes and nays shall be called at any such meeting upon the demand of five or more compatriots.
Section 7. If a scheduled meeting for nominations, elections, or the Annual Meeting must be cancelled because of weather or other emergency conditions, the President shall, within a month of the cancelled meeting, set a new date for such meeting and the membership shall be notified at least seven days prior to the new date.
ARTICLE VIII. ELECTIONS
Section 1. The Secretary or Assistant Secretary shall prepare from the list of compatriots who were properly put in nomination, excluding those with unpaid current dues, at the meeting provided for by Article VII, Section I, a printed ballot having thereon (under proper heads showing the number of names that may be voted for under each head), the names of all compatriots who were nominated for each office or class of office, and shall forward to each compatriot of the Society with the notice of the March meeting, one copy of such printed ballot, a plain envelope and an envelope pre-addressed to the Secretary which will have a line on the back for the signature of the compatriot. If, at a future date, there shall be devised a secure and reliable means of electronic voting via the Internet, then the Society may, at the discretion of the Board of Management, use that means in addition to or in lieu of the method described in this Section, and that of Section 2 of this Article.
Section 2. A compatriot who desires to vote at the March meeting for the election of officers as prescribed in Article VII, Section 2, shall indicate his choice of the nominees (limited to the number permissible under each head) by a cross-mark on the ballot, or new names written by him on the ballot. He shall seal the marked ballot in the plain envelope and seal it in the envelope pre-addressed to the Secretary and sign his name on the line provided for that purpose on the back thereof. He shall then return the ballot, by mail or in person, to the Secretary so as to be in his hands before eight-thirty o’clock P.M. on the day of the March meeting. He shall not vote for a greater number of persons than is called for under each head, but where this is done, it will invalidate the vote under any such head. The Secretary will assure himself that only ballots from compatriots in good standing are to be counted.
Section 3. At eight-thirty o’clock P.M. on the day of the March meeting, the President shall declare the polls closed, and the tellers whom he has appointed shall immediately proceed to the counting of the votes, and shall communicate the result to the President at once on the completion of the same. Where a compatriot’s name appears more than once, if elected to a higher office, his votes for the lesser office shall not be counted. At least fifty ballots must be included in the tally to constitute a valid election.
Section 4. Compatriots who shall receive, respectively, the highest number of votes for the offices of President, Senior Vice President, Second Vice President, Third Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Registrar, Assistant Registrar, Information Technology Officer, Historian, Librarian, Editor, Chaplain, Assistant Chaplain, Trustee, and Mid-Atlantic District Vice President General, when designated by the Society, shall be declared elected.
Section 5. Compatriots elected to membership on the Board of Management shall enter the class or term of office set by the Nominating Committee, and specified on the ballot.
Section 6. Should there be a failure of election in any case or cases, the President shall order a new ballot in such case or cases, and the vote shall be taken and the result announced before adjournment.
Section 7. Of the nominees for delegate to the Congress of the National Society, those who receive the highest number of the votes cast (to the number of delegates authorized) shall be declared elected as delegates, the one receiving the highest number being delegate-at-large; and those receiving the next highest numbers (to the number of alternates authorized) shall be declared elected as alternates.
Section 8. Compatriots who shall be declared elected shall hold office for the terms for which they were elected, or until the election and qualification of their successors; provided, that should any member of the Board of Management absent himself from three consecutive meetings of the Board and fail to account to the Board, through the President or Secretary, for such absence, his office shall be deemed to be vacant and shall be so declared by the Board forthwith, and an appointment shall be made under Section 10 hereof for the filling of the same.
Section 9. A compatriot shall qualify for office only if he is a member in good standing of the Society.
Section 10. All vacancies that occur after the Annual Meeting shall be filled by action of the Board of Management.
ARTICLE IX. AFFILIATED TRANSACTIONS AND INTERESTED OFFICERS OR BOARD MEMBERS
Section 1. The Society will not engage in any act of self-dealing, as defined in section 4941(d) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 2. No part of the net earnings of the Society shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the Society shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.
Section 3. No contract or transaction between the Society and one or more of the members of its Board of Management or officers, or between the Society and any other corporation, partnership, association or other organization in which one or more of the members of its Board of Management or officers are directors or officers, or have a financial interest, shall be void or voidable solely for this reason, or solely because the member of the Board of Management or officer is present at or participates in the meeting of the Board of Management or committee thereof which authorizes the contract or transaction.
Section 4. Common or interested directors may be counted in determining the presence of a quorum at a meeting of the Board of Management or of a committee thereof which authorizes any contract or transaction specified in this Article.
ARTICLE X. AMENDMENTS
Amendments to this Constitution, or to the By-Laws, may be proposed at any meeting of the Society and, if a two-thirds majority of the quorum present acts favorably, the Amendments shall be submitted to the entire membership for action. Each compatriot will be sent, at his last known postal address, a copy of the proposed amendments; a notice of the date by which votes on the amendments will be accepted, which shall be approximately thirty days after the date on which the amendments are sent out; a ballot form with spaces in which to indicate for or against the amendments; a plain envelope; and an envelope pre-addressed to the Secretary with a line on the back for the signature of the compatriot. A compatriot who desires to vote on the amendments will indicate his choice on the ballot form, seal it in the plain envelope; seal it in the envelope pre-addressed to the Secretary and sign it on the back; and send it to the Secretary by mail or by hand. The Secretary shall declare any ballot void that is not received by the date specified, or if the outer envelope is not signed by the compatriot. A two-thirds majority of valid votes shall be necessary for the affirmative adoption of any amendment.
SECTION 1. ELECTION OF MEMBERS
- Applicants for admission to membership in this Society shall file with the Registrar such applications as are prescribed by Section 2, Article III of the Constitution, accompanied by the membership admittance fee and District of Columbia Society and National Society dues. If an applicant is found eligible, the Registrar shall submit the applicant’s name, occupation, address, and name of the Revolutionary ancestor of the applicant to the Board of Management for approval.
- Following approval of the applicant by the Board of Management, the application shall be forwarded to the Registrar General of the National Society for his review and approval.
- Should objection be presented to the Registrar within 30 days as to acceptability of any applicant by a compatriot in good standing, such application shall be referred to the Membership Committee by the Registrar with instructions to investigate all charges and report on the same through the Registrar to the Board of Management at the earliest practical date.
- The Board of Management shall review the report of the Membership Committee on the acceptability of the questioned application and, if it believes it warranted, may recall the application from the Registrar General before its final approval.
- After approval by the Registrar General, the compatriot shall be entitled to all the rights and privileges of membership. Should an application be disapproved, the papers and dues shall be returned to the applicant.
Section 2. THE PRESIDENT
The President, or in his absence, one of the Vice Presidents, or in the absence of all four, a Chairman pro tempore shall preside at all meetings of the Society and Board of Management and have a casting vote. He shall exercise the usual functions of a presiding officer, and shall enforce strict observance of the Constitution and By-Laws and of the rules and regulations of the Society.
Section 3. THE SECRETARY
- The Secretary shall have charge of the charter, seal, Constitution, By-Laws and records of the Society and, with the presiding officer, shall certify all acts of the Society. He shall keep fair and accurate records of all the proceedings and orders of the Society, and shall give notice to the several officers of all votes, orders, resolves and proceedings of the Society affecting them or appertaining to their respective duties.
- The Secretary shall notify all compatriots of their election to the Society, transmit their certificates of membership and shall, under the direction of the President, give due notice of the time and place of all meetings of the Society.
- The Secretary shall conduct the general correspondence of the Society under the direction of the President, and perform such other duties as may be directed by the Board of Management.
- The Secretary shall, immediately after election and at any other time of change in the personnel of the Board of Trustees, notify in writing the institution selected by the Board of Management, the names of the three Trustees; and of the requirements for access to the Society’s financial accounts.
Section 4. THE TREASURER
- The Treasurer shall collect and keep the funds of the Society. Such funds shall be deposited in some bank or savings institution designated by the Board of Management, to the credit of THE DISTRICT OF COLUMBIA SOCIETY OF THE SONS OF THE AMERICAN REVOLUTION, and shall be withdrawn by the check of the Treasurer only for such purposes and in such sums as may be ordered by the vote of the Board of Management or by special vote of the Society under Section 7 of Article V of the Constitution. The Board of Management shall obtain bond for the Treasurer in an amount sufficient to cover the usual receipts and disbursements. During an inability of the Treasurer to perform his duties, the Board may authorize the Assistant Treasurer to sign checks.
- The Treasurer shall keep a reconciled account of all receipts and payments and from time to time make reports to the Board of Management. At each Annual Meeting of the Society, the Treasurer shall render an accounting of all financial transactions of the year.
- The Treasurer shall ensure the timely filing of all tax returns of the Society.
Section 5. THE REGISTRAR
The Registrar shall keep a roster of compatriots, and under his charge shall be all the proofs of membership qualifications, all the historical and genealogical papers, manuscripts or other, of which the Society shall come into possession. He shall verify all statements of the Revolutionary services of ancestors that may be made in the applications for membership, and shall make report thereof to the Board of Management.
Section 6. THE INFORMATION TECHNOLOGY OFFICER
- The Information Technology Officer shall maintain the Society’s website and be the official liaison with the Information Technology Committee of the National Society.
- The Information Technology Officer shall keep the information displayed on the website as current as possible, and offer such suggestions for the display of information as benefits the purposes and objects of the Society.
- The Information Technology Officer shall advise and/or recommend to the Board of Management upgrades to the Society’s information technology resources.
Section 7. THE HISTORIAN
- The Historian shall keep the records of the historical and commemorative meetings of the Society, and shall supervise the preparation and printing of all its historical publications, other than those of the membership rolls.
- The Historian shall submit at each Annual Meeting of the Society a roll of the compatriots who have departed this life during the year just closed, accompanied by biographical memoirs.
Section 8. THE LIBRARIAN
The Librarian shall have charge of the books, pamphlets, etc., belonging to or deposited with the Society, for the custody of which no other provision has been made.
Section 9. THE EDITOR
The Editor shall be responsible for the news publication of the Society, press relations, public relations and to send periodic reports and photographs of the Society’s activities to the NSSAR for publication.
Section 10. COMMITTEES
As soon as practicable after his election, the President shall appoint the following Standing Committees, the members of which shall serve for one year, or until their successors are appointed, viz:
- Ways and Means, which shall perform the duties of a finance committee, and shall have charge of all measures for raising the necessary means for carrying on the business of the Society, including the subject of initiation fees and dues. The Committee shall audit the Treasurer’s accounts once a year as directed by the Board of Management. The Committee shall prepare annually by June 1 a proposed Budget of estimated receipts and expenditures for both the Treasurer’s and Trustees’ accounts for submission and approval of the Board of Management.
- Advancement, which shall consider and from time to time report to the Board of Management such measures as in its opinion are calculated to advance the interests and promote the general welfare of the Society. The Committee shall review proposed amendments to the Constitution and By-Laws and report on these to the Board of Management and the Society.
- Meetings, which shall have charge of all arrangements for meetings or special events of the Society.
- Membership, which shall recruit new members, and shall make, upon request by the Registrar or Board of Management, due inquiry into the character of an applicant and report its conclusion to the Registrar.
- Press, which shall supervise the dissemination of information concerning the Society, in which the public at large may be deemed to be interested.
- Awards, composed of three compatriots, at least one of whom shall be a recipient of the Patriot Medal, shall be appointed each year. It shall recommend to the Board of Management a compatriot who is worthy of a Patriot Medal for outstanding contributions to the Society’s activities and programs. It shall recommend to the Board of Management names of compatriots or employees of the Society, or others, who have made noteworthy contributions to the Society’s activities and programs, eligible for Meritorious Certificates or other awards, given by the District of Columbia or National Society, Sons of the American Revolution. Recommendations to the National Society SAR for the Minute Man Award shall be initiated through this Committee with the approval of the Board of Management. The President, with the approval of the Executive Committee, shall have the power to present an award, such as a commemorative plaque, medal or other item of a patriotic nature, to a worthy compatriot and/or deserving American, or a distinguished citizen of another nation who has contributed toward the ideals expressed in the Declaration of Independence and the Constitution of the United States.
In the absence of members of the foregoing committees, the President is authorized to appoint temporarily, in any case, a sufficient number of members, to complete a quorum; and he is authorized to appoint at any time, for temporary purposes, special committees, in his discretion, or at the request of the Board of Management.
There is hereby established the Benjamin Franklin Fund Committee, composed of three members of the Society in good standing, appointed by the President and subject to approval by the Board of Management for terms of three years, except initially, to achieve the result that one term expire each year. The procedures for appointing the members of the Committee, for setting the initial terms, for filling any vacancy, or for replacing any Committee member, shall be by the Fund Guidelines as established by the Board of Management. No Fund Committee member shall be paid any compensation or receive any emolument. Management of the Fund and the functions of the Benjamin Franklin Fund Committee shall be in accord with the Fund Guidelines proposed and approved by, and subject to amendment by, the Board of Management.
Section 11. BOARD OF TRUSTEES
- The Board of Trustees shall have the authority to delegate discretionary portfolio management to third party investment advisor(s). At least two Trustees shall be required to contract or change the investment advisor(s).
- At least two Trustees shall be required to effect any special transactions. One Trustee may act on behalf of the other Trustees for certain transactions, but not limited to, annual approved budget transfers, recurring expenses such as awards and CAR grants, or any other transaction approved by the majority of the Board of Management of the Society.
- The Trustees shall make an annual report of the financial condition of the Society or when requested by the Board of Management.
- The Trustees are not authorized to effect any transaction that may appear to be under duress, except by the order of a U.S. or District Court of Law with legal jurisdiction and a majority vote of the Society.
Section 12. PROTOCOL FOR INSTALLATION OF NEW COMPATRIOTS
The Presiding Officer will request that all Compatriots of the Society be upstanding and say:
“The gentlemen who have been elected members since the last installation will present themselves.” (The compatriots who endorsed the applications in these cases, or others designated for the purpose, will escort the gentlemen to the Chair under the direction of the Registrar.)
The Presiding Officer will then say to the newly elected members:
“Gentlemen: The interests, objects and principles of this Society are committed to our united care. We are pledged `to cherish, maintain and extend the institutions of American freedom, to foster true patriotism and love of country, and to aid in securing for mankind all the blessings of liberty’. Do you so pledge yourselves?”
Answer: “We do.”
The Presiding Officer will then say:
“The Compatriots of the District of Columbia Society of the Sons of the American Revolution will rise. Your properly constituted authorities have, after due care, recommended and elected the gentlemen present; and they are now formally accepted as Compatriots of the Society.”
The members of the Society will then say:
“Compatriots, we welcome you most heartily.”
Section 13. MEETINGS
Personal notification of the place, time and purpose of any general or special meeting of the Society shall be sent through the mail and/or via electronic means to each compatriot at least ten days before the date of such assembly.
The Registrar may include in each notice of a meeting (Bulletin) of the Society a list, by name of all changes in the membership since the last meeting, grouped under the following categories:
- I. Admissions
- II. Reinstatements
- III. Resignations
- IV. Transfers
- V. Deaths
- VI. Memberships Ceased
In his annual report, the Registrar shall include, under similar headings, all the changes in the membership by name for the year, but shall state, in proper groups under Category VI, the causes of cessation of membership. The list of the membership prepared by the Registrar shall be the basis of the yearly report required by the Constitution of the National Society.
Section 14. PROPERTY
The Board of Trustees shall have custody of all assets, artifacts and property of the DCSSAR. Physical custody will be maintained at the business office of the DCSSAR, appropriate financial institution, or when necessary an Officer of the Society. All securities, stock certificates or any other investment instruments will be maintained in the name of the District of Columbia Society Sons of the American Revolution by a registered broker/dealer.
Section 15. OFFICE ADMINISTRATION
The Board of Management may appoint an Executive Secretary, Office Manager, or Administrator. The appointee shall be responsible for the maintenance of the office functions of the Society and shall assist the Society’s officers in the performance of their duties as time permits. The appointee shall be responsible to and report to the President of the Society for the proper performance of assigned duties.
Section 16. RULES OF PROCEDURE
Robert’s Rules of Order as Revised shall be the parliamentary guide of this Society.
Section 17. BOARD OF MANAGEMENT EMERITUS STATUS
The Board of Management may, at its discretion, and in recognition of outstanding service to the Society and its compatriots, designate a former officer and/or Board of Management member of the Society as a non-voting Board Member-Emeritus.